As part of a larger hidden collections initiative, Columbia University Libraries initiated plans in 2018 to digitize their unique audiovisual holdings over seven years. In order to meet an ambitious target within a limited timeframe, staff across divisions and departments had to collaboratively develop shared workflows and efficiencies to maximize output while ensuring a high level of quality. Due to the unique challenges of working with audio and video collections, this collaborative effort was truly unprecedented in the history of Columbia Libraries. This project represented an excellent opportunity to test new functionalities of our locally developed digital asset management system Hyacinth and find robust methods to improve digital curation and preservation using tools like Archivematica digital preservation system. The scope of the project required that we develop efficiencies in our cataloging and metadata enhancement workflows including task automation in OpenRefine, sync metadata between systems including our Voyager ILS and Hyacinth, and plan for new initiatives such as the implementation of a rights management module and integration of crosswalks to ArchivesSpace. One additional outcome of the project’s first year is a deeper analysis of project statistics and workflows using project management methods to inform the future development and planning of the project for years 2-7. This presentation will examine the development of these shared workflows across curatorial, preservation, metadata, and digital technology units, challenges overcome, and lessons learned.
